Are you in the process of setting up a project controls function for your project or organisation?
It is a challenging task.
Let’s talk about the tips for objectives, success factors, risks, and issues that can help you with the task.
Setting up a project controls function is a critical step in ensuring the successful execution of projects within an organization. Here are some tips for defining objectives, success factors, identifying risks, and addressing issues:
Objectives
- Project objective realised
- Projects delivered on time and budget
- All variances managed, explained, and approved
- Smooth predictable delivery throughout
- Final project outcomes predicted well in advance
Success factors
- Project Controls process implemented & adhered to
- Suitable project data structures implemented
- Process tailored to meet specific project requirements
- Staff adequately trained & supported
- Appropriate systems properly configured & supported
- Project mindset to control: Scope, Cost, Time
- Change management focus
Risk and issues
- Controls function inadequately resourced
- Lack of team buy-in to control the process
- Scope Creep/Change management ignored
- Warning and lead indicators ignored
- Overly optimistic/unrealistic schedule and progress measurement
- Discrepancies in data from various sources can lead to confusion and misinterpretation
- Delays in collecting, analysing, and reporting data can impact decision-making and responsiveness
Remember that successful implementation of a project controls function requires a combination of process design, technology, stakeholder engagement, and ongoing monitoring.
Regularly review your objectives, success factors, risks, and issues to ensure that your project controls function remains effective and aligned with your project or organisation’s goals.
What tips would you add to the list above?
Need help? Explore how zerofloat can help you control your project.